Administrative Assistant

About the role

Performs administrative and clerical support in an assigned department. Provides assistance to department managers and staff in administrative areas.

Major Duties And Responsibilities

• Answers phone calls and directs them to appropriate department or person.
• Greets visitors, ascertains nature of business, provides information or conducts visitors to the appropriate person.
• Maintains the inventory of office supplies.
• Orders, obtains and distributes office supplies.
• Keeps supply area appropriately stocked.
• Aids department managers and staff in handling multiple administrative functions and projects.
• Copies and distributes staff reports as requested, as well as sorts and distributes mail, faxes, and other office materials as required.
• Type letters, correspondence, reports and other documents as requested.
• Aids the office staff as requested with special projects or tasks.
• Maintains files and records for the office as requested.
• Arranges meetings, conferences, and travel arrangements as requested.
• May assist with medical record functions such as: patient admission packets, entering data in computer system, scanning of documents, filing of paperwork, off-site storage, etc.

Skills And Abilities

• Excellent verbal and good written communication skills.
• Advanced level of multi-tasking and problem-solving skills.
• Moderate computer skills including MS Office (Word and Excel), Windows Outlook, and Internet.
• Moderate level of interpersonal skills to interact effectively and professionally with both internal and external customers.
• Ability to lift 30 pounds.
• General knowledge of modern office procedures, filing, telephone techniques and office equipment.

Education And/Or Experience

• High school diploma or equivalent.
• Some college course work preferred.
• Minimum one year experience in medical industry preferred.

Our Benefits

• 401k w 4% match – no waiting or vesting period
• PTO / Floating Holidays / Paid Holidays
• Company paid life insurance and short-term disability
• Employee Assistance programs to help with mental health / wellness
• Learning & Development Programs

Perks

• Includes discounts on travel, cell phone, clothing and more…
• Generous employee referral program