Administrative Assistant

About the role

The Administrative Assistant is responsible for high level administrative support and the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. The role ensures smooth communication, and coordination across the department.

Responsibilities

• Manage the CPGO’s calendar, prioritizing urgent and important matters
• Schedule department meetings and prepare agendas, record and distribute minutes as requested
• Prepare complex travel arrangements and manage expense reports
• Draft correspondence, memos, and reports; edit and review communications
• Cook up in-office and offsite events
• Aid other departments and work with interdepartmental teams as assigned
• Maintain organizational policies and procure
• Support special projects and interdepartmental initiatives
• Retrieve information as requested from records, email, minutes, and other related documents; prepare written reports or summaries of data when needed.
• Respond to and resolve administrative inquiries and questions.
• Administer USPS, FedEx, and UPS shipments.
• Review and process invoices.

Qualifications

• A minimum of Associates degree required.
• A minimum 3 years of experience in administrative role.
• Bi-lingual in English (business level) and Japanese (business level)
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently

Benefits

JERA Americas does not accept unsolicited resumes from third party recruiters or employment agencies. In the absence of an executed Recruitment Services Agreement, JERA Americas shall have no obligation to pay any referral compensation or recruiter fee.