Administrative Assistant

Essential Functions

• Performs a variety of clerical, secretarial and bookkeeping duties within the school.
• Serves as secretary and provides administrative assistance to the building administrators:
• schedules and arranges appointments, meetings and conferences.
• Assists administration in the preparation and maintenance of financial and narrative reports;
• Researches, compiles and organizes information.
• Processes purchase orders, payment requisitions.
• Maintains daily teacher attendance log and records of substitute teachers.
• Answers phones and greets visitors, provides information to students, parents, faculty and staff.
• Typifies written correspondence, bulletins, memoranda, calendars, records, reports and evaluations for administrators upon request.
• Collaborates and assists with special events for the school (i.e. registration, parent/teacher conferences), assures adherence to legal requirements and Board policies.
• Responsible for monitoring daily student attendance.
• Works confidentially with discretion.
• Operates a variety of business and office machines, not limited to computer, copiers, and communications equipment.
• Processes incoming and outgoing office mail; sorts and arranges for delivery.
• Handles requests for general information, complaints and inquiries regarding district policies and procedures.
• Performs other duties as assigned.

Additional Duties

• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department.

Equipment

• Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements

• Travel to and from buildings required.

Knowledge, Skills And Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.
• Knowledge of laws and regulations, District policies and procedures, principles, guidelines, and best practices related to department (e.g., Pupil Services, Human Resources, Facilities and Business).

Qualification Profile

• Hence providing the required skill and knowledge for successful performance would be qualifying.
• Typical qualifications would be equivalent to:
• Graduation from high school.
• College level course work in business, word processing, and office procedures preferred.
• Associates or Bachelor's degree preferred.
• Successful experience with office management in related area preferred.

Federal Labor Standards Act (FLSA)

• Non-exempt.