Administrative Assistant

Posted October 12, 2026. This position will be open for at least 3 days.

About the role

As an Administrative Assistant, you’ll join our collaborative team in Pittsburgh, PA, supporting construction engineers, designers, and managers as they design challenging, advanced facility megaprojects. Along with your team members, you’ll provide a wide variety of administrative and support services to help meet clients’ objectives. You’ll take your solid administrative skills to the next level, working in the Jacobs office in Moon Township, PA.

Responsibilities

• Schedule and support meetings with multiple attendees
• Take and format meeting notes
• Order and deliver meals to meeting rooms
• Plan large and small events
• Create newsletters and other communications
• Interface with coworkers remotely and in person
• Manage data
• Provide administrative and support services to help meet clients’ objectives
• Pitch in wherever needed

Requirements

• High school diploma or GED
• At least five years of administrative assistant experience
• Ability to thrive in a fast-paced, dynamic environment
• Aptitude for learning new software and processes quickly
• Proficiency with Microsoft Office applications (Outlook, Word, Teams, Excel) and Concur or other expense-reporting software
• Digital organizational skills to manage large volumes of email, tasks, and workflows
• Self-management skills, attention to detail, and initiative
• Comfort taking direction from multiple people and working well within a team
• Ability to lift 25 pounds

Qualifications

• Experience working in a large or global enterprise
• Knowledge of Microsoft SharePoint, OneNote, and PowerPoint
• A passion for helping people
• At least one year of experience in engineering or construction administration

Benefits

• Medical, dental, vision, and basic life insurance
• 401(k) plan
• Paid time off (allocated plans start at 17 days per calendar year)
• Seven paid holidays
• Caregiver leave
• Ability to purchase company stock at a discount
• Legally mandated benefits

Pay

The base salary range for this position is $51,400.00 to $89,900.00; pay will be hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors such as job-related skills, experience, and relevant education or training.

Schedule

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of the role.