Administrative Assistant

Responsibilities

• Provide administrative support to projects managers and staff
• Prepare and distribute memorandums, letters, and forms
• Gather, track, and report on information relevant to project assignments
• Badge coordination duties, including but not limited to:
• Obtain and maintain yearly Badge Signatory training
• Provide information to employees about ID Badge policies including any updates that occur
• Prepare and coordinate Letter of Intent and Employee Information and Authorization Form for Contractors
• Attend meetings, as needed, to explain the badging process to new Contractors
• Monitor ID Badge reports, research and obtain access codes
• Quality check badge applications for accuracy and completeness and obtain Tenant signature
• Create and maintain files and tracking tools
• Edit and review documents for grammar and formatting
• Develop meeting agendas and meeting minutes
• Schedule conference rooms and maintain daily schedules
• Arrange staff lunches and events
• Prepare PowerPoint presentations and handouts
• Provide back-up and assistance to the Administration team

Requirements

• Associate Degree
• 4+ years' of professional experience in administrative support
• Proficient in Microsoft Word, Outlook, Excel and PowerPoint
• Proven self-starter, proactive, with the ability to plan, prioritize and organize workload and take direction from multiple team members
• Demonstrate competencies in the areas of communication, organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork
• Able to work onsite full time at O’Hare International Airport with the program management team

Qualifications

• Bachelor Degree (preferred)
• Technical writing and editing experience (preferred)

Skills

• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Ability to handle multiple tasks simultaneously
• Attention to detail and accuracy
• Ability to work independently and as part of a team

Benefits

Your health. Your well-being. Your security. Your future.

• Medical, dental, vision and basic life insurance
• 401(k) plan
• Paid time off (allocated plans start date 17 days per calendar year)
• Seven paid holidays
• Caregiver leave
• The ability to purchase company stock at a discount
• Legally mandated benefits

Pay

The base salary range for this position is $60,000.00 to $85,000.00; though will be paid hourly based on hours worked.

Schedule

Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Benefits

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job Posted On

June 16, 2026.