Administrative Assistant

Principal Duties & Responsibilities

• Exercise considerable discretion and independent judgment when handling complex information requests and administrative matters
• Generate memos, emails, reports, and other business documents as needed
• Perform data entry and filing support for various departments
• Track office-related expenses and assist with basic monitoring of office budgets
• Assume responsibility for the maintenance of office equipment, including copy machines and telephones

Reception, Communications & Mail Handling

• Greet visitors in a professional and friendly manner upon entering the building
• Screens and manages incoming calls, correspondence, and other communications
• Sort and distribute incoming mail on an as-needed basis
• Send invoices and bills received via mail to Accounts Payable or the AP system
• Update and maintain the postage machine, including loading funds on a quarterly basis

Inventory, ERP & Administrative Processing

• Purchase and maintain accurate inventory records for consumable goods at the Hanover site
• Receive non-inventory goods in the ERP system
• Process warehouse transfers within the ERP system
• Backup Customer Service with order entry as needed
• Aid Customer Service with Distributor Agreements as needed

Marketing, Sales & Cross-Functional Support

• Mail Huber products and informational materials to sales representatives nationwide
• Partner with the Marketing Department to manage marketing materials and inventory distribution
• Aid in preparing and distributing label books, postcards, and trade show materials

Travel & Coordination

• Cook up travel arrangements for management as needed
• Support site events, meetings, and departmental coordination as assigned

Specialized/Technical Knowledge or Required Skills

• High school diploma or GED
• Prior experience in an administrative or office support role
• Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to manage confidential information with discretion
• Strong organizational, prioritization, and communication skills
• Ability to work independently with minimal supervision

Preferred Qualifications

• Experience in a manufacturing or plant environment
• Familiarity with ERP systems and basic accounting or administrative processes
• Experience supporting multiple departments or leadership teams

Working Conditions

• Primary work performed in an office environment with occasional exposure to a production or warehouse setting
• Ability to sit, stand, walk, bend, and lift up to 25 pounds as needed

Total Rewards

• J.M. Huber Corporation complies with all local/state regulations requiring salary range transparency.
• Any offered salary is determined based on relevant factors such as an applicant's skills, performance, job responsibilities, prior relevant experience, certain degrees and certifications and market considerations.
• | U.S. Market-Based Salary Range | |
• Administrative Assistant | [$50,200.00 - $65,200.00] |

Benefits

• Huber also offers a comprehensive, competitive benefits package as detailed on the Huber Benefits Hub

About the Role

• J.M. Huber Corporation is an EEO employer.
• Pre-employment drug screening is required