Administrative Assistant

About the Role

We are seeking a temporary Senior Administrative Assistant to support projects, programs, and other departmental tasks for a major Oil and Gas client.

Responsibilities

• Schedule appointments and make travel arrangements
• Complete expense reports
• Provide meeting support, including faxing, copying, and maintaining supplies
• Handle record-keeping and mail distribution
• Receive and screen telephone calls and visitors
• Manage customer and vendor contacts
• Assist in preparation of slide presentations and database updates
• Cover the main switchboard as required

Overtime may be required on an as-needed basis.

Requirements

• Associate’s degree or equivalent experience (ten years total office experience, including three years supporting executive-level managers)
• Strong working knowledge of MS Office Suite software
• Knowledge of Windows-based electronic mail and data communications
• Strong mathematical aptitude with the ability to perform complex calculations and analyze numerical data
• Ability to work independently and prioritize workloads
• High attention to detail and strong grammar and proofreading skills
• Reliable team player with good organizational, time-management, and problem-solving skills

Desired Qualifications

• Experience with DoD travel regulations, including Joint Travel Regulations (JTR), Defense Travel System (DTS), and GSA per diem rates
• Proficiency in PeopleSoft and experience working with Enterprise Resource Planning (ERP) systems
• Knowledge of web-based applications and conferencing tools