Administrative Assistant
About the role
The Administrative Assistant will provide administrative support to the Thermal Development and Digital Infrastructure Teams. The Administrative Assistant will manage documentation/data input for thermal and digital infrastructure. The Administrative Assistant will also serve as a liaison to senior management teams and provide overall support to calendar scheduling, expense reports, and any other additional administrative activities needed to support the teams. The ideal individual will have the ability to exercise good judgment with strong written/verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. This position will be based in the Invenergy office in Chicago, IL.
Responsibilities
- Support calendar/event scheduling which includes but is not limited to coordinating events, coordinating vendor lunch & learns, scheduling meetings, organizing attendees, taking meeting minutes, overseeing travel arrangements
- Anticipate needs of the Thermal and Digital Integration teams and resolve operational and administrative issues before they arise
- Actively manage the creation of Purchase Requisitions for the development team, ensuring thorough communication with vendors and on-time payments to maintain project deadlines
- Ability to utilize and leverage technology to perform responsibilities, including a commitment to maintaining electronic records and other digital mediums (Teams, SharePoint, CRM, ProjectTeam, DocuSign, Document Controls Systems etc.), and taking meeting notes
- Data input for CRM and tracking tools
- Willingness to assist with booking travel arrangements for the Teams
- Expense reports and travel for teams
Qualifications
- 2+ years of related experience required in working in an administrative support role
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Demonstrated ability and temperament to work with sensitive information
- Ability to work onsite in Chicago (1 S. Wacker office)
Pay
Base Pay $18.51 - $35.62 USD Hourly. Bonus: 15%.