Administrative Assistant

About the role

The Administrative Assistant provides visible and active leadership in delivering excellent safety results. They participate in the facilities safety observation program, manage hourly work schedules/payroll practices and attendance reporting, and provide clerical support as needed.

Responsibilities

• Manage hourly work schedules/payroll practices and attendance reporting
• Supports meetings by ordering meals, coordinating meeting locations, and tracking equipment
• Arranges for company business lunches on and off-site
• Makes travel arrangements for managers and staff
• Captures and coordinates records retention for the department
• Coordinates SharePoint maintenance for the department
• Assists in managing general building maintenance by coordinating with maintenance and housekeeping
• Orders and maintains office supplies
• Enters purchase requisitions and generates check requests when needed
• Updates procedures and policies as requested
• Performs any other duties related to the position of administrative assistant as directed by the managers or requested by the staff

Requirements

• Minimum of three (3) years administrative assistant experience required, 5+ years of experience preferred
• Experience with payroll systems and SAP preferred
• Experience managing SharePoint preferred
• Must have strong computer experience using Microsoft Office and Excel as well as experience using reporting database systems
• Experience working in a manufacturing/industrial environment is preferred

Qualifications

• Instill safety as a core value within the team and effectively communicate a shared vision for safety
• Quickly develop thorough knowledge of mill equipment and systems
• Utilize excellent communication and interpersonal skills with the ability to communicate to groups and individuals at all levels
• Approach positional responsibilities in an inclusive manner by engaging all team members in area, department, and mill
• Utilize strong organizational skills to handle multiple tasks effectively
• Action Oriented, Timely Decision Making, Decision Quality, Organizing, Perseverance, Priority Setting, Problem Solving, Drive for Results, Time Management, Customer Focus, Integrity & Trust, Interpersonal Savvy, Listening, Peer Relationships, Dealing with Ambiguity, Functional/Technical Skills, Learning on the Fly, Self-Development, Technical Learning

Skills

• Minimum of three (3) years administrative assistant experience required, 5+ years of experience preferred
• Experience with payroll systems and SAP preferred
• Experience managing SharePoint preferred
• Strong computer experience using Microsoft Office and Excel as well as experience using reporting database systems
• Experience working in a manufacturing/industrial environment is preferred
• Instill safety as a core value within the team and effectively communicate a shared vision for safety
• Quickly develop thorough knowledge of mill equipment and systems
• Utilize excellent communication and interpersonal skills with the ability to communicate to groups and individuals at all levels
• Approach positional responsibilities in an inclusive manner by engaging all team members in area, department, and mill
• Utilize strong organizational skills to handle multiple tasks effectively
• Action Oriented, Timely Decision Making, Decision Quality, Organizing, Perseverance, Priority Setting, Problem Solving, Drive for Results, Time Management, Customer Focus, Integrity & Trust, Interpersonal Savvy, Listening, Peer Relationships, Dealing with Ambiguity, Functional/Technical Skills, Learning on the Fly, Self-Development, Technical Learning

Benefits

• Health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets
• Leadership training, promotional opportunities

The Company

• International Paper is an Equal Opportunity/Affirmative Action Employer
• All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law
• International Paper complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities