Administrative Assistant

Job Summary

IES Residential, Inc. is seeking a reliable, detail-oriented Administrative Assistant to support our Pflugerville, Texas office. This role is responsible for scheduling coordination, administrative support, and assisting with billing and subcontractor processes to help keep operations running smoothly. Experience is preferred but not required—we are willing to train the right candidate.

Key Responsibilities

• Scheduling & Coordination
  • Manage calendars, appointments, and project schedules
  • Communicate schedule updates with team members and external partners
  • Ensure schedules align with project timelines
• Administrative Support
  • Perform accurate data entry and maintain electronic records
  • Assist with subcontractor invoice processing and sub-pay tracking
  • Support billing processes and documentation
  • Create and update reports, spreadsheets, and documents (Word, Excel)
  • Prepare internal communications and status reports
• Office Support
  • Track incoming/outgoing documents, mail, and packages
  • Maintain office supplies and coordinate with vendors
  • Assist with meetings and internal event coordination

Qualifications

• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong attention to detail and organizational skills
• Excellent communication skills (written and verbal)
• Ability to multitask and meet deadlines in a fast-paced environment
• Reliable and dependable
• Scheduling or administrative experience preferred (not required)
• Microsoft Dynamics experience is a plus
• Bilingual (English/Spanish) is a plus
• Must be able to read, write, and speak English

Physical Requirements

• Prolonged sitting and computer use
• Frequent typing and handling paperwork
• Ability to occasionally lift up to 20 lbs
• Ability to move around the office as needed

Work Environment

• Office setting
• Fast-paced with frequent multitasking
• Regular interaction with team members, subcontractors, and vendors

Pay & Schedule

• Pay: $17.00 - $19.00 per hour (based on experience)
• Schedule: Full-time, Monday-Friday

Company Overview

IES Residential, Inc. is one of the nation's largest and most respected electrical, plumbing, HVAC, solar, and cable solutions providers for single-family homes and multi-family complexes since 1973. We provide comprehensive integrated solutions that light up our world. We make homes come to life. IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES's 2024 fiscal year ending September 30, 2024, IES produced over $2.8 billion in revenue and employed over 9,400 employees at over 131 domestic locations across the United States. From office buildings to wind farms, industrial complexes to housing developments, our employees and design professionals design, build, and maintain the systems that empower lives.