Administrative Assistant

About the role

IES Residential is seeking an Administrative Assistant to provide administrative, front desk, and mailroom support. This position serves as a key point of contact for employees, visitors, customers, and vendors while supporting daily office operations in a fast-paced environment.

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 10,200 employees at over 174 domestic locations across the United States.

Responsibilities

• Provide front desk reception and greet/direct visitors, employees, vendors, and customers.
• Answer and direct phone calls, emails, and general correspondence.
• Receive, sort, distribute, and process incoming/outgoing mail, packages, and deliveries.
• Provide administrative support, including scheduling, data entry, filing, and document preparation.
• Maintain organized records, reports, and office files.
• Coordinate office and mailroom supplies and shipping needs.
• Assist with meetings, travel arrangements, expense reports, and special projects.
• Communicate professionally in English and Spanish as needed.
• Maintain confidentiality and provide excellent customer service.
• Perform additional duties as assigned.

Requirements

• Minimum education: None
• Minimum years of experience: 0‑2
• High school diploma or equivalent required
• Ability to pass applicable pre‑employment screening, including background check and MVR
• License required: Yes
• Job location: US‑TX‑Sugar Land
• Regular, reliable, and punctual on‑site attendance required
• Ability to work in a busy office, front desk, and mailroom environment with frequent interruptions
• Ability to sit for prolonged periods and regularly stand, walk, bend, reach, and handle office materials
• Ability to lift, carry, push, and pull at least 25 pounds
• Occasional overtime, schedule changes, weekends, or travel may be required based on business needs
• This position is not eligible for visa sponsorship or work authorization support; candidates must be authorized to work in the United States on a full‑time basis without current or future need for employer sponsorship

Qualifications

• Bilingual in English and Spanish required
• Previous administrative, receptionist, or office support experience preferred
• Strong organizational, communication, and customer service skills
• Proficient in Microsoft Office, including Word, Excel, Outlook, Teams, and PowerPoint
• Ability to multitask and manage priorities in a fast‑paced office environment
• Professional, dependable, and detail‑oriented