Administrative Assistant

About the Role

The Manufacturing Administrative Assistant provides high-level administrative support to the Sr. Plant Manager and assists with daily operations within the manufacturing facility. We are seeking a proactive, organized, and detail-oriented individual to provide comprehensive support to the Sr. Plant Manager, who oversees operations across several manufacturing facilities. This role plays a critical part in ensuring smooth coordination, accurate reporting, and effective communication across all sites, with a strong focus on production data, safety documentation, and continuous improvement initiatives.

Responsibilities

• Maintain and update production databases.
• Prepare and distribute daily, weekly, and monthly Production Reports.
• Manage Overtime (OT) Requests and compile OT Reports by Area.
• Collect, compile, and distribute Safety Reports across all three plants.
• Ensure timely and accurate communication of safety metrics and incident tracking.
• Develop professional presentations for internal and external stakeholders using Microsoft Excel and PowerPoint.
• Support the preparation of materials for customer meetings, executive reviews, and Board presentations.
• Create clear, visually engaging graphs and dashboards to communicate key performance indicators (KPIs).
• Participate in continuous improvement initiatives, particularly in information flow optimization (e.g., scrap declaration processes).
• Identify and propose innovative solutions to streamline administrative and operational workflows.

Qualifications

• Proficiency in Microsoft Excel (pivot tables, advanced formulas, charts) and PowerPoint.
• Strong organizational and time management skills.
• Analytical mindset with attention to detail and data accuracy.
• Excellent written and verbal communication skills.
• Ability to manage confidential information with discretion.
• Experience in manufacturing or production environments preferred.
• Familiarity with ERP systems and production tracking tools is a plus.
• Associate degree or equivalent experience in Business Administration or related field (Bachelor's preferred).
• 5+ years of administrative experience, preferably in a manufacturing environment.
• Proficiency in Microsoft Excel (pivot tables, advanced formulas, charts) and PowerPoint.

Preferred Certifications

• Certified Administrative Professional (CAP) - preferred
• Microsoft Office Specialist (MOS) - preferred
• CAPM (Certified Associate in Project Management) or PMP (Project Management Professional) - preferred
• Lean Six Sigma (Yellow Belt or Green Belt) - preferred

Physical Demands

While performing the duties of this job, the employee is frequently required to sit for extended periods of time; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee is occasionally required to stoop, kneel, and crouch. The employee must regularly lift and/or move up to 10 pounds.

Work Environment

The employee will be in a shared office (cubicle) environment. There may be occasions where the employee will have tasks to perform in a Laboratory environment and a Manufacturing environment, where Personal Protective Equipment such as Hearing Protection, Safety Glasses and Safety Shoes are required.

Benefits

• Competitive Compensation: Enjoy an attractive salary that reflects your skills, experience, and contributions.
• Comprehensive Health Benefits: Choose from a range of medical, dental, and vision insurance options to fit your needs and those of your family.
• Company-Paid Coverage: We provide company-sponsored Long-Term Disability, Short-Term Disability, Life Insurance, and AD&D Insurance, with the option to enhance your coverage through buy-up plans.
• Generous Paid Time Off: Recharge with competitive PTO policies that support your personal time, holidays, and overall well-being.
• Retirement Planning: Prepare for your future with our 401(k) retirement plan, featuring an employer match to help you grow your savings.
• Global Opportunities & Local Impact: Be part of a company that offers international collaboration and local empowerment, giving you the chance to make a real impact while building a global career.