Administrative Assistant

About the role

The Administrative Assistant helps keep HumanKind’s Richmond location organized, welcoming, and running smoothly. From greeting visitors and coordinating meeting spaces to supporting fleet, facilities, supplies, and technology needs, this role brings together a variety of administrative responsibilities that make a meaningful difference in the day-to-day experience of our teams. If you enjoy staying organized, helping others, and keeping things moving behind the scenes, this is an opportunity to play an important role in creating an efficient and supportive workplace.

Responsibilities

• Providing a welcoming and professional experience for visitors, teammates, coworkers, supervisors, vendors, and other guests.
• Keeping meeting rooms and fleet vehicles organized and scheduled so staff have access to the resources they need.
• Supporting a safe, functional, and well-maintained workplace by coordinating maintenance, cleaning, technology, and equipment needs.
• Maintaining accurate inventory of office and cleaning supplies and ensuring materials are available when needed.
• Providing timely, flexible administrative support to Richmond programs and teams while handling financial transactions and other responsibilities accurately and confidentially.

Requirements

• Valid Drivers License and acceptable driving record.
• At least two years of experience in an administrative role.
• Proficiency in Microsoft Suite products.
• Ability to complete, pass, and maintain background check clearances.

Skills

• Strong administrative and organizational skills with the ability to manage both routine responsibilities and unexpected needs.
• Professional, respectful communication skills and a genuine commitment to providing excellent customer service.
• Comfort using Microsoft Office applications, including Word and Excel, along with the ability to learn new software and systems quickly.
• Strong attention to detail, particularly when working with schedules, inventory, financial transactions, mileage, and other records.
• Commitment to discretion and integrity when handling sensitive information.

Benefits

• Salary: $19.25-$22.25
• Over 5 weeks of Paid Time Off and Holiday Pay to use at your discretion
• 403(b) Retirement plan with company match and contribution
• Professional development opportunities

Pay

Salary: $19.25-$22.25

Schedule

25 hrs/week

Career Path

This role offers opportunities for growth within administrative and operations management, as well as exposure to various departments in a mission-driven organization.