Administrative Assistant

About the role

The Administrative Assistant is responsible for supporting the organization, it’s managers and executives with daily clerical tasks, scheduling appointments, planning meetings, managing phone calls and emails, maintaining the organization of the office. This role involves providing general support to visitors, developing, and maintaining filing systems, and creating reports and presentations.

Responsibilities

• Arranging and managing appointments, meetings, and conferences for senior executives, including travel planning and accommodation
• Handling incoming and outgoing communications such as emails, phone calls, and written communications, with a high degree of professionalism
• Maintaining and organizing records, documents, and files, both physical and digital, ensuring easy retrieval
• Assisting in the coordination of special projects as needed
• Monitoring and replenishing office supply inventories
• Keeping the manager informed of account status, authorizing expenditures, and identifying cost effective alternatives.
• Maintaining calendar, preparing daily schedule, and prioritizing meeting requests for manager(s).
• Establishing and maintaining effective working relationships at all levels of the organization.
• Submitting and reconciling expense reports
• Collaborating with other departments to support special projects, events, and initiatives
• Addressing and resolving administrative issues, inquiries, and requests from employees and external contacts

Requirements

• High School Diploma
• Proficient in Microsoft Office Suite -Outlook