Administrative Assistant

Summary Of Responsibilities

We are looking for a detail-oriented and proactive Executive Assistant to support our Operations team in Fall River, MA. This role is integral to keeping day-to-day operations running smoothly, providing administrative, data, and project support across a fast-paced insurance environment.

• Schedule and coordinate appointments, meetings, and team logistics
• Prepare agendas, take meeting notes, and distribute action items following meetings
• Cook up travel arrangements for leadership as needed
• Draft and proofread internal communications and memos
• Prepare, analyze, and maintain spreadsheets and reports
• Pull and distribute recurring operational reports
• Maintain electronic filing systems, document version control, and SharePoint/Teams site content
• Aid in the design and production of marketing materials
• Support data cleanup initiatives in coordination with the operations support team
• Maintain Power of Attorney records for Registry Support
• Aid in processing invoices, expense reports, and vendor correspondence
• Support new employee onboarding processes
• Perform other duties as assigned by management

Qualifications

• Prior experience in a professional office environment required
• Proficiency in Microsoft Office Suite
• Strong attention to detail with the ability to manage multiple priorities simultaneously
• Excellent organizational, interpersonal, and written/verbal communication skills
• Ability to work effectively both independently and within a team

Pay

The expected salary range for this position is $19.54/hr - $34.07/hr and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level.

Benefits

• Health/dental/vision/life/disability insurance
• FSA, HSA and 401(k) accounts
• Paid-time-off benefits such as vacation, sick, and personal days
• Eligible bonuses, equity and commissions for some positions

About the Role

HUB International is a thriving community of entrepreneurs driven by purpose and passion. We help individuals, families, and businesses protect what matters most by providing a broad array of insurance, retirement, and wealth management products and services. But we don’t stop there — we also invest deeply in our people. Here, your career is in your hands. You’ll be empowered to learn, grow, and truly make an impact.