Administrative Assistant

About the Company

HORIBA is a global leader in the semiconductor industry, providing instruments and systems for automotive R&D, process and environmental monitoring, in-vitro medical diagnostics, semiconductor manufacturing and metrology, and scientific R&D and QC measurements. Inspired by the motto “JOY and FUN,” HORIBA focuses on social responsibilities by building state-of-the-art products for scientific advancement, health, safety, and environmental protection.

Responsibilities

• Prepares correspondence, quotes, proposals, expense reports, and other reports for management.
• Answers telephones; assists callers and relays messages.
• Coordinates travel with local and foreign engineering staff, conference room setup, and meals for executives and company visitors/customers.
• Assists with yearly departmental budgeting tasks, compiles monthly spend reports, and tracks capital assets with help from the finance department.
• Performs other duties as assigned.

Requirements

• Working knowledge of administrative duties and computer skills.
• Proficiency in Microsoft Office Suite – Word, Excel, and PowerPoint.
• Ability to accurately reproduce and distribute routine correspondence, quotes, proposals, and reports.
• Strong attention to detail and excellent customer service skills.
• Good verbal and written communication skills.

Qualifications

• Minimum of two years’ related experience preferred.
• 2-4 year college degree encouraged (AA, AS, BA, BS), but not mandatory.

Benefits

• 401(k) plan with company match.
• Company-paid employee group dental, vision, life, and disability (short and long-term) insurance.
• Medical insurance, family dental and vision insurance, and supplemental life insurance available with reasonable employee contributions.
• Employee assistance program.
• Paid holidays, vacation, and sick time.
• Flexible spending accounts.
• Educational reimbursement and commuter benefit programs.