Administrative Assistant

Job Duties And Responsibilities

• Answer phone, schedule appointments, provide information, greet customers, orient clients to office/department services and personnel, and respond to information requests.
• Enter data, maintain and monitor data files, create files and documents, produce reports, process and verify paperwork, prepare billings, process invoices, proof documents, prepare mailings, prepare packets and handle correspondence, may provide recordkeeping duties.
• Provide support to office or company leadership as assist with special projects as requested.
• Routine administrative tasks: Sort and distribute mail, Filing and copying, Maintain office supply inventory, order office supplies, and direct maintenance of office equipment, Handle travel arrangements and special meeting/event needs.
• Answer and transfer phone calls, screening first when necessary, Welcome and direct visitors and clients, Maintain management schedules and appointments as directed, Enter data and maintain filing system(s) as assigned, Retrieve information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions, Prepare agendas and schedules for meetings; records and distributes minutes or other records for meetings, May provide work direction or distribute work to office positions.
• Perform any additional responsibilities as requested or assigned.

Qualifications

• Education: High school equivalency diploma or equivalent knowledge and work experience.
• Experience: 1+ years of administrative or clerical experience strongly preferred.
• Knowledge and Skills: Knowledge of real estate, title and/or mortgage business helpful. Strong computer and keying skills. Typing speed of 45-60 w.p.m. Self-motivated, organized and detail-oriented. Ability to work independently and to prioritize and handle multiple tasks and projects concurrently. Effective oral and written communication skills, interpersonal skills a customer-service focus and the ability to work as a member in a team-oriented environment.

Wage

$20.00 - $25.00 hourly; actual wage is based upon education and experience.

Benefits

Full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer