Administrative Assistant

About the role

The Receptionist / Administrative Assistant provides administrative and operational support for both the corporate office and property management department. This position serves as the first point of contact for visitors, tenants, agents, and vendors while assisting with daily office operations, leasing support, and general administrative functions.

Responsibilities

• Greet and assist visitors, clients, agents, and vendors in a professional manner
• Answer, screen, and direct incoming phone calls and emails
• Manage room calendars, appointments, order, maintain, and track office and corporate and property management supplies
• Prepare correspondence, mailings, and stuff envelopes as needed
• Process and run lease applications and assist with leasing documentation
• Communicate with agents, tenants, vendors, and homeowners regarding routine matters
• Maintain organized property and corporate files, both electronic and paper
• Make copies, scan documents, and assist with record retention and file management
• Aid with owner, tenant communications, notices, and follow-up calls
• Support daily property management operations and administrative projects
• Aid with data entry, reporting, and other clerical duties as assigned
• Maintain confidentiality of company and client information

Qualifications

• High school diploma or equivalent required
• Previous receptionist, administrative, real estate or property management experience preferred
• Strong verbal and written communication skills
• Proficient in Microsoft Office Suite, including Outlook, Word, and Excel
• Strong organizational skills and attention to detail
• Able to multitask and work in a fast-paced environment
• Professional demeanor and customer service skills

Physical Requirements

• Ability to sit, stand, and work at a computer for extended periods
• Ability to lift and carry office supplies and files as needed

Work Environment

This position operates in a professional corporate and property management office environment with regular interaction with staff and agents. We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer