Administrative Assistant

About the Role

We are seeking a proactive and detail-oriented Administrative Assistant to enhance the efficiency and organization of our CFO, Finance leadership team, and Chief Medical Officer. In this role, you will support executives by streamlining their workflow, optimizing their time, and ensuring organizational goals are met. You will collaborate closely with Executive Assistants, Administrative Assistants, and Workplace teams to ensure smooth daily operations. Your contributions will directly impact the team’s productivity and create a more efficient work environment.

This is a non-exempt position following Hinge Health’s hybrid model, requiring in-office presence 3 days a week (Tuesday, Wednesday, Thursday).

Responsibilities

• Independently manage senior executives' calendars, schedule meetings efficiently, and resolve conflicts proactively.
• Handle meeting requests and logistics, ensuring timely communication and seamless execution of in-person and virtual meetings.
• Organize logistics for events, offsites, and dinners, including venue bookings, catering, and technical arrangements.
• Serve as a trusted liaison between executives, internal teams, and external partners, ensuring clarity and professionalism in all communications.
• Collaborate with Workplace Coordinators and Executive Assistants to plan and execute event logistics, ensuring successful meetings and events.
• Assist in booking travel and accommodations for executives, and manage expense reports through Navan for select VPs and Senior Directors, ensuring timely and accurate processing.

Requirements

• 4+ years of experience as an Administrative Assistant, supporting teams or mid-level executives.
• 4+ years of proficiency in Google Workspace (Docs, Sheets, Calendar).
• 4+ years of experience coordinating complex travel arrangements, managing expenses, and overseeing meeting logistics.

Preferred Qualifications

• Meticulous attention to detail, producing high-quality, accurate work in communications, meeting logistics, and expense tracking.
• Exceptional time management, effectively prioritizing multiple tasks to meet deadlines.
• Resourceful problem-solving, proactively addressing logistical challenges to ensure smooth day-to-day operations.
• Customer-focused mindset with a track record of providing exceptional support to internal teams and external partners.
• Adaptability and flexibility, embracing change and adjusting to evolving situations with ease.
• Strong organizational skills, efficiently managing multiple tasks and priorities.
• Excellent communication skills, including clear and concise verbal and written communication, active listening, and relationship-building.

About Hinge Health

At Hinge Health, we’re using technology to scale and automate the delivery of healthcare—starting with musculoskeletal (MSK) conditions, which affect over 1.7 billion people worldwide. With an AI-powered, human-centered care model, Hinge Health leverages cutting-edge technology to improve outcomes, experiences, and costs. The platform addresses a broad spectrum of MSK care—from acute injury to chronic pain to post-surgical rehabilitation—through personalized, evidence-based care.

As the preferred partner to 50+ health plans, PBMs, and other ecosystem partners, Hinge Health is available to over 20 million people across more than 2,550 employers. The company is headquartered in San Francisco with additional offices in Montreal and Bangalore.

Benefits

• Comprehensive medical, dental, and vision coverage, including support for gender-affirming care, family and fertility planning tools, and travel reimbursements for out-of-area healthcare.
• Retirement savings with traditional or Roth 401k options, including a 2% company match.
• Modern life stipends to support learning and development.