Administrative Assistant

Responsibilities

• Aid the Director of Administration with research and preparation of briefing materials for meetings, travel, and speaking engagements.
• Coordinate reservations for both personal and business travel, including transportation and accommodations.
• Receive and log correspondence and mail, flagging items as appropriate and distributing as directed.
• Create and maintain files and records for historical and informational reference.
• Log all invitations and contributions to be reviewed during the weekly scheduling meeting.
• Order lunch and set up conference rooms for meetings as needed.
• Register, greet, and escort guests as needed.
• Answer phones.
• Maintain business and personal contact lists, including confidential personal data.
• Archive and download personal and business photos.
• Order personal and business items as directed.
• Prepare reports as directed.
• Provide backup support to the Director of Administration when needed.

Requirements

• Strong written and verbal communication skills.
• Highly organized with meticulous attention to detail.
• Strong time management skills.
• The ability to work with little supervision.
• Strong problem-solving skills and the ability to work independently.
• The ability to build and maintain positive relationships with colleagues, executives, and external contacts.
• The ability to adapt to changing priorities and handle multiple tasks efficiently.
• Demonstrate the ability to handle sensitive and confidential information with discretion.
• Professional demeanor and strong interpersonal skills.
• The ability to work collaboratively in a team environment.
• Strong sense of responsibility and ability to take initiative.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook).
• Experience answering multi-line phones and working with copiers and fax machines.
• The ability to work in-office full-time.

Qualifications

• College preferred; equivalent experience may be considered.
• Minimum of 3 years administrative assistance experience.

Skills

• Strong written and verbal communication skills.
• Highly organized with meticulous attention to detail.
• Strong time management skills.
• The ability to work with little supervision.
• Strong problem-solving skills and the ability to work independently.
• The ability to build and maintain positive relationships with colleagues, executives, and external contacts.
• The ability to adapt to changing priorities and handle multiple tasks efficiently.
• Demonstrate the ability to handle sensitive and confidential information with discretion.
• Professional demeanor and strong interpersonal skills.
• The ability to work collaboratively in a team environment.
• Strong sense of responsibility and ability to take initiative.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook).
• Experience answering multi-line phones and working with copiers and fax machines.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Accounts (FSA)
• Health Savings Accounts (HSA)
• Vacation time
• Sick time
• Holidays
• Paid family caregiver leave
• Mental health and wellness resources
• Life Insurance
• Disability Insurance
• 401(k) with company match
• Tuition assistance
• Additional programs to support Associates and their families

Pay

TBD

Schedule

Full-time