Administrative Assistant

Key Responsibilities

• Place and track outside counsel engagements and orders, maintaining clear records of status and ownership.
• Save and organize documents in strict accordance with the department's naming conventions.
• Maintain and update trackers to build and sustain a single, streamlined source of truth for the team.
• Upload materials to designated portals in a clear, coherent manner so that other parties can easily understand and follow them.
• Audit files for accuracy and consistency, renaming and reorganizing as needed to align with naming conventions.
• Review signature pages for accuracy and completeness.
• Edit documents and provide redlines as needed.
• Review invoices in detail for accuracy and compliance, then submit them in alignment with the department's budget.
• Provide administrative support to counsel and staff on additional matters as they arise.
• Keep the team aligned, informed, and highly organized across all ongoing work.

Qualifications

• Exceptional attention to detail — nothing slips through the cracks.
• A professional and discreet approach, with sound judgment around confidential and sensitive information.
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Clear, coherent communication, both written and verbal.
• Proficiency in Microsoft Word and Adobe Acrobat.
• Comfort with document management systems, portals, and tracking tools.

Preferred Qualifications

• Bachelor's degree preferred.
• At least 3 years of administrative and/or legal support experience preferred.
• Experience with RealPage and Clockify preferred