Administrative Assistant

Key Responsibilities

• Answer phone calls and respond to customer inquiries.
• Manage executive calendars and arrange travel, meetings, and events.
• Perform data entry and manage spreadsheets and customer databases.
• Absorb and enter data into QuickBooks.
• Support website and social media management, including scheduling and publishing posts using provided templates and guidance.
• Capture photos and short video clips of aircraft, facilities, and team activities to support marketing and social media content.
• Conduct general office duties and local errands.
• Assist sales representatives with aviation market research.

Qualifications

• Comfortable using AI tools (such as ChatGPT, Claude, or similar) in daily work, with eagerness to learn new tools and adopt them into everyday tasks.
• Strong computer and internet research skills.
• Proficiency in Microsoft Office.
• Excellent scheduling, planning, and travel booking skills.
• Superb communication and interpersonal skills.
• Comfort using a smartphone or camera to capture basic photo and video content, and familiarity with common social media platforms (Instagram, Facebook, LinkedIn).
• Ability to work independently and in a team setting.
• Experience in the aviation industry or willingness to learn aviation terminology is a plus.
• Professional demeanor in interactions with clients and team.
• Bilingual abilities in Spanish or Portuguese are a plus, but not required.

Core Values

• Teamwork: Collaborate effectively to achieve common goals.
• Transparency: Maintain open and honest communication.
• Ownership and Accountability: Take responsibility for actions and outcomes.
• Communication: Ensure clear and effective communication.

What We Offer

• A supportive and collaborative work environment.
• Opportunities for professional development and growth.
• Diverse responsibilities in the aviation industry.
• Benefits include group health insurance options and paid time off after eligibility period.

Location

This position is located at Conroe-North Houston Regional Airport in Conroe, TX. This is a full-time, on-site position. Normal work hours are from 8 AM to 5 PM, Monday through Friday, with potential for occasional overtime. Remote work is not available for this position.

Contact Information

To apply, please visit flyhpa.com/jobs. Resumes sent via email will not be considered.