Administrative Assistant

Job Summary and Qualifications

As part of the ITG Administrative Support Team, this position provides administrative support to assigned AVPs, management, and staff. Teamwork, organizational skills, and confidentiality are essential.

Major Responsibilities

• Manage multiple Outlook calendars, schedule meetings/events using judgment to resolve conflicts.
• Cook up logistics for various meetings/events and external events including meetings, conferences, entertainment, receptions, and dinners.
• Serve as primary contact for office deliveries/mail, office supplies, maintenance issues, equipment requests, new hire set up, etc.
• Absorb and assist in onboarding new employees, contractors, and vendors.
• Track and report on space utilization in assigned area of responsibility.
• Review and allocate expenses through the amex@work reconciliation tool monthly.
• Provide general administrative support, including making copies, filing, answering phones, delivering mail, sending faxes, drafting and typing correspondence, spreadsheets, presentations, etc.
• Order supplies for department; monitor associated expenses in relation to the budget.
• Arrange travel as needed, including booking and creating itineraries.
• Prepare expense reports upon request.
• Report PTO for assigned area of responsibility on a monthly basis.
• Attend meetings, draft meeting minutes and distribute outcomes as requested.
• Produce reports as needed from Planview and Heathstream.
• Assign courses and learning events.
• Create and maintain SharePoint team rooms as needed.

Records Management

Ability to handle confidential information appropriately.

Qualifications

• Proficient at Microsoft Word, Excel, Outlook, and PowerPoint.
• High degree of flexibility required.
• Good interpersonal skills.
• Good organizational skills.
• Ability to multi-task and work independently with minimal supervision.
• Detail oriented.

Benefits

HCA Healthcare offers a total rewards package that supports the health, life, career, and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health, and telemedicine services.
• Wellbeing support, including free counseling and referral services.
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage, and leaves of absence.
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support, and financial wellbeing counseling.
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships, and a partnership with Galen College of Nursing.

Note

Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection, and consumer discounts.