Administrative Assistant

Key Responsibilities

• Provide a wide range of administrative support to the COO, including:
• Attending meetings and preparing minutes or notes
• Designing and producing PowerPoint presentations and reports
• Aiding with special projects
• Maintaining contact lists
• Making travel arrangements
• Preparing and submitting expense reports
• Manage the COO's calendar with a high level of attention to detail, proactively resolving scheduling conflicts and ensuring awareness of upcoming commitments and responsibilities
• Handle sensitive and confidential information with the utmost discretion, particularly matters affecting company operations
• Cook up internal and external meetings for the COO and other operational departments, including logistics and planning
• Exercise sound judgment in handling executive-level and C-suite matters
• Support the COO by researching, collecting, and analyzing information in advance to help conserve time and improve decision-making
• Provide administrative support to the Human Resources department, including:
• Receiving and distributing incoming mail
• Completing employment and income verification requests
• Processing personnel changes in the HRIS system
• Assisting with the electronic filing of personnel records

Qualifications

• Bachelor's degree preferred, but not required
• 3-5 years of administrative experience in a fast-paced environment
• Strong written and verbal communication skills
• Excellent administrative, organizational, and computer skills
• Demonstrated ability to maintain confidentiality and use sound judgment
• Proven ability to prioritize tasks, manage multiple responsibilities, and stay ahead of deadlines