Administrative Assistant

We need to output HTML fragment with sections only if there is real specific content. The job posting includes sections: Job Summary (but we should not repeat job title as heading; we can have a

for summary). Then Essential Functions (list). Knowledge Of (list). Ability To (list). Qualifications (list). Education (maybe bullet). Experience (maybe bullet). Physical Requirements (list). Also maybe Pay, Schedule, Benefits not present, so omit. We must not include boilerplate like EEO etc. There's none. We need to use

for section headings. Use

• for any list of duties/requirements/benefits, and

  for prose. We must preserve all substantive information; do not invent or summarize away detail. So we need to include all details from the posting. We need to format sections: maybe "Essential Functions", "Knowledge Of", "Ability To", "Qualifications", "Education", "Experience", "Physical Requirements". Also maybe "Job Summary" as a

  (no heading? The instruction: use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It says use

  for section headings. It doesn't forbid other headings like "Essential Functions". It says use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). That suggests we should use

  for those typical headings; but we can also use

  for other headings? Likely yes: any section heading should be

  . We'll use

  for each section. We must not repeat the job title as a heading. The job title is not given explicitly; but we can ignore. We must not put Job ID/requisition numbers as headings; none present. We need to remove cookie/navigation/legal/EEO etc. None. We need to output only HTML fragment. Let's extract content. Job Summary paragraph: "Assist the Vice President Construction, Regional Vice President, Project Managers (PM's) and Estimating with the administrative requirements for PennDOT/P3 or private projects. Perform a variety of office duties including clerical, receptionist and project based work. Project a professional company image through in person and phone interaction. This non-exempt position will work with direct supervision." We'll put that in a

  maybe under a heading? Could be "Job Summary" as

  then

  . The instruction says use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Job Summary is not listed but could be considered a section heading. Safer to include

  Job Summary

  then

  . Essential Functions: list of bullet points. Let's extract each sentence: - Prepare bid documents provided by estimator. - Prepare solicitations required for municipal/public bids (including preparation of solicitation, e mailing, faxing, calling, and completing the call log) - Complete corporate information required for prequalification applications required for municipal/public/private bids. - Provide administrative and clerical support for a variety of management personnel. - Perform a variety of office duties including but not limited to data entry, word processing, filing, typing, photocopying, mailing, and answering phones. - Create and maintain spreadsheets as directed. - Assist in scheduling events as directed (including registrations, hotel and flight reservations). - Input, maintain and analyze data as requested. - Maintain and order office and kitchen supplies for assigned location. - May occasionally be required to work more than 40 hours per week and non-traditional hours, including, but not limited to, weekends and evenings during heavy bidding timeframes, as necessary. - Exercise proper care and maintenance of company equipment. - Perform additional assignments per supervisor's direction. We'll put each as

• . Knowledge Of: list: - Advanced knowledge of MS Office, including Excel, PowerPoint and Outlook. - General office equipment, such as computers, faxes, copiers, etc. - Professional telephone protocol. - Professional correspondence. - The heavy construction industry. - PennDOT ECMS or similar systems for private or non PennDOT jobs preferred Ability To: list: - Learn and follow GOH company policies and procedures. - Interact with employees at all levels of the company in a professional and supportive manner, as well as with visitors to GOH. - Ability to travel as needed to attend company-mandated trainings and other company-sponsored events. - Handle a high volume of work with accuracy. - Prioritize and manage multiple projects simultaneously. - Follow through on issues in a timely manner. - Efficiently and flexibly deal with changing priorities. - Be proactive and resourceful. - Maintain confidentiality. - Use good judgment. - Work in a fast paced environment, sometimes under pressure. - Type 60 plus words per minute preferred. Qualifications: list: - Must have strong organizational and time management skills. - Must have excellent interpersonal verbal and written communication skills. - Must have advanced knowledge of MS Office and general office equipment. - Must have strong decision making skills and be detail oriented. - A valid driver's license for the state in which you reside with acceptable driving record per company minimum standards for drivers preferred. - Must already be or be willing to become a Notary Public. Education: "High school diploma or equivalent." Experience: "Prefer 3 years of as an Administrative Assistant experience supporting a company officer in a small to medium sized company." Physical Requirements: list with percentages. We need to preserve all detail. We'll list each bullet. - Constant (67 100%) Talk and hear in conversations with customers directly or on the telephone. - Constant (67 - 100%) - Sit for sustained periods of time. - Constant (67 - 100%) - See and read PC screens. - Constant (67 - 100%) - Use fingers/hands to type and file. - Constant (67 - 100%) - use basic office equipment such as phones, computers, file cabinets, copier, etc. - Frequently (34 - 66%) Bending, stooping, stretching, and prolonged standing. - Occasionally (0 - 33%) - Lift and/or transport items weighin less than 25 pounds from one location to another. - Occasionally (0 - 33%) - Operate and sit in vehicle for sustained periods of time. - Occasionally (0 - 33%) - Walk and work on uneven terrain. - Occasionally (0 33%) - Wear Personal protective equipment. - Occasionally (0 - 33%) - Stand for long periods of time. Note there is a typo: "Occasionally (0 33%)" missing hyphen; we keep as is. We should not add any extra sections like Pay, Schedule, Benefits. Now produce HTML. We'll wrap sections in maybe not needed. Just output fragment. Let's craft:

  Job Summary

  Assist the Vice President Construction, Regional Vice President, Project Managers (PM's) and Estimating with the administrative requirements for PennDOT/P3 or private projects. Perform a variety of office duties including clerical, receptionist and project based work. Project a professional company image through in person and phone interaction. This non-exempt position will work with direct supervision.

  Essential Functions

  • Prepare bid documents provided by estimator.
  • Prepare solicitations required for municipal/public bids (including preparation of solicitation, e mailing, faxing, calling, and completing the call log)
  • Complete corporate information required for prequalification applications required for municipal/public/private bids.
  • Provide administrative and clerical support for a variety of management personnel.
  • Perform a variety of office duties including but not limited to data entry, word processing, filing, typing, photocopying, mailing, and answering phones.
  • Create and maintain spreadsheets as directed.
  • Assist in scheduling events as directed (including registrations, hotel and flight reservations).
  • Input, maintain and analyze data as requested.
  • Maintain and order office and kitchen supplies for assigned location.
  • May occasionally be required to work more than 40 hours per week and non-traditional hours, including, but not limited to, weekends and evenings during heavy bidding timeframes, as necessary.
  • Exercise proper care and maintenance of company equipment.
  • Perform additional assignments per supervisor's direction.

  Knowledge Of

  • Advanced knowledge of MS Office, including Excel, PowerPoint and Outlook.
  • General office equipment, such as computers, faxes, copiers, etc.
  • Professional telephone protocol.
  • Professional correspondence.
  • The heavy construction industry.
  • PennDOT ECMS or similar systems for private or non PennDOT jobs preferred

  Ability To

  • Learn and follow GOH company policies and procedures.
  • Interact with employees at all levels of the company in a professional and supportive manner, as well as with visitors to GOH.
  • Ability to travel as needed to attend company-mandated trainings and other company-sponsored events.
  • Handle a high volume of work with accuracy.
  • Prioritize and manage multiple projects simultaneously.
  • Follow through on issues in a timely manner.
  • Efficiently and flexibly deal with changing priorities.
  • Be proactive and resourceful.
  • Maintain confidentiality.
  • Use good judgment.
  • Work in a fast paced environment, sometimes under pressure.
  • Type 60 plus words per minute preferred.

  Qualifications

  • Must have strong organizational and time management skills.
  • Must have excellent interpersonal verbal and written communication skills.
  • Must have advanced knowledge of MS Office and general office equipment.
  • Must have strong decision making skills and be detail oriented.
  • A valid driver's license for the state in which you reside with acceptable driving record per company minimum standards for drivers preferred.
  • Must already be or be willing to become a Notary Public.

  Education

  High school diploma or equivalent.

  Experience

  Prefer 3 years of as an Administrative Assistant experience supporting a company officer in a small to medium sized company.

  Physical Requirements

  • Constant (67 100%) Talk and hear in conversations with customers directly or on the telephone.
  • Constant (67 - 100%) - Sit for sustained periods of time.
  • Constant (67 - 100%) - See and read PC screens.
  • Constant (67 - 100%) - Use fingers/hands to type and file.
  • Constant (67 - 100%) - use basic office equipment such as phones, computers, file cabinets, copier, etc.
  • Frequently (34 - 66%) Bending, stooping, stretching, and prolonged standing.
  • Occasionally (0 - 33%) - Lift and/or transport items weighin less than 25 pounds from one location to another.
  • Occasionally (0 - 33%) - Operate and sit in vehicle for sustained periods of time.
  • Occasionally (0 - 33%) - Walk and work on uneven terrain.
  • Occasionally (0 33%) - Wear Personal protective equipment.
  • Occasionally (0 - 33%) -