Administrative Assistant

About the role

As the Administrative Assistant for Givens Communities, you will provide administrative assistance and clerical support for the Givens Communities Administrative Office to ensure the highest degree of quality care for our residents. This position provides direct support for the Executive Support Manager, Chief Financial Officer, Vice President of Human Resources, and Vice President of Technology.

The role operates Monday through Friday, 8:30am - 5pm.

Responsibilities

• Receive Manor guests and provide top-level customer service
• Provide administrative support to the Executive Support Manager for office maintenance, supply ordering, Board meetings, and events
• Provide secondary administrative support to the Chief Financial Officer, Vice President of Human Resources, and Vice President of Technology as needed
• Order and maintain office supplies for the suite
• Sort and distribute mail to the administrative suite
• Manage routine administrative processes such as birthday card signing, office news and updates, and other general communications or distributions
• Coordinate or assist other departments with special event planning, set-up, and material creation (Quarterly Board Meetings, miscellaneous special events, etc.)
• Set up meetings, reschedule meetings, and support calendar management and other events as needed
• Perform data entry, Excel work, reconciliation, and other administrative tasks
• Perform any other duties and/or tasks assigned by an authorized supervisor

Requirements

• Proficiency in Microsoft Word, Outlook, and Excel, with the ability to learn and use new software
• Ability to work well with others, especially older adults
• Administrative Assistant/Receptionist experience preferred
• High school diploma or GED equivalent (minimum requirement)
• College education preferred

Benefits

• Three major medical health insurance plans to choose from, including dental and vision coverage at no additional cost
• Free short-term disability and life insurance
• Access to an employee assistance program
• Paid time off (PTO) with immediate access to 5 PTO days before your 90 days
• Referral bonus program
• 403(b) retirement plan with up to a 6% matching contribution
• Educational assistance and professional development opportunities
• Flexible spending account (FSA) and access to AFLAC and Prudential Life insurance products
• Fast-growing nonprofit with advancement opportunities

Pay

$22.00 - $23.00 per hour, based on background and experience.

About Givens Communities

Givens Communities is a senior housing organization committed to expanding the possibilities of aging by improving lives through communities, services, and outreach. We promote inclusion and belonging, aligning our words with actions to ensure everyone is welcomed and treated with dignity and respect. With over 40 years of experience, we provide housing to seniors of all socioeconomic backgrounds across Western North Carolina (WNC) and operate four communities—two life plan communities and two affordable communities—with plans for expansion.