Administrative Assistant

About the role

This position performs a wide variety of administrative, clerical, and technical support functions for the County’s two landfill facilities, coordinating administrative operations, maintaining regulatory records, preparing reports, and providing support to landfill management.

Responsibilities

• Maintain landfill operational records to ensure compliance with all federal, state, and local regulations.
• Verify employee timecards, payroll information, overtime, leave balances, and other payroll-related documentation prior to submission.
• Track and reconcile daily landfill tonnage reports, scale tickets, customer receipts, and disposal records.
• Maintain electronic and paper filing systems for permits, inspections, environmental records, contracts, invoices, and operational documents.
• Assist with budget tracking, purchase requisitions, purchase orders, invoices, and vendor payments.
• Generate reports using landfill management software, spreadsheets, databases, and county financial systems.
• Respond to inquiries from employees, contractors, vendors, regulatory agencies, and the public.
• Prepare, compile, and submit required reports to the Arizona Department of Environmental Quality (ADEQ) and other regulatory agencies.
• Coordinate correspondence, schedules, meetings, and calendars for landfill management.
• Assist with document preparation for Board presentations, capital improvement projects, and operational reports.
• Monitor permit renewals, inspection schedules, training records, and compliance deadlines.
• Maintain confidential personnel and payroll records.
• Assist with record retention and document management in accordance with county policies.
• Perform other duties as assigned.