Administrative Assistant

Iconic British brand ghd is a global leader in high-end professional hair styling tools and the UK’s number one recommended styling brand. Loved by stylists and consumers, ghd merges science and innovation with luxury beauty and style to pioneer the most technically advanced hair tools in the world. Developed by leading scientists, ghd tools deliver safer heat styling and are used daily by professional hair stylists and consumers globally. The brand sells 2 million stylers annually, with 5 products sold every minute, and is trusted by 200,000 stylists across 30+ countries and 45,000 premium salons.

About the role

We are seeking a highly organized and proactive Administrative Assistant to directly support the office and leadership team in Calabasas for ghd North America. This role will split ~60% of time supporting the broader team and ~40% providing administrative/leadership support. The ideal candidate operates with urgency, discretion, and a high level of ownership, anticipating needs and ensuring seamless coordination of day-to-day operations.

Responsibilities

• Manage the leadership team’s complex calendar, prioritizing meetings and engagements to align with key business objectives and maximize time effectiveness, including booking rooms and travel.
• Act as a gatekeeper by reviewing, prioritizing, and coordinating incoming requests, ensuring timely and appropriate responses.
• Coordinate and execute the rhythm of the ghd North America business (e.g., leadership meetings, business reviews, offsites), ensuring agendas, materials, and follow-ups are completed.
• Organize meetings and monthly townhall meetings for the team, including food & beverage and meeting setup.
• Coordinate domestic and international travel, including detailed itineraries, and administer expense reporting in compliance with company policies.
• Support and administer administrative processes, systems, and documentation (e.g., purchase orders, invoice tracking, mail/product shipping, trackers, files, vendor setup, e-filing historical documents) to improve efficiency and organization for the office teams; maintain audit-ready customer files.
• Assist and execute ad hoc projects and cross-functional coordination, tracking deliverables and timelines to ensure completion.

Requirements

• Minimum 5+ years supporting leadership (Executive, VP, or Managing Director level) in a fast-paced, matrixed organization.
• Demonstrated experience managing complex calendars, travel coordination, and executive-level priorities.
• Strong organizational and time management skills with the ability to manage competing priorities and shifting deadlines.
• High attention to detail with proven ability to review and produce accurate, high-quality deliverables.
• Effective communication skills (written and verbal), with the ability to manage stakeholder interactions professionally.
• High level of discretion and integrity when handling confidential and sensitive information.
• Strong proficiency in Microsoft Office (particularly PowerPoint and Outlook).
• Proactive and solutions-oriented mindset with the ability to anticipate needs and act independently.
• Strong judgment and decision-making skills, particularly in prioritization and stakeholder management.
• Collaborative approach with the ability to build relationships across teams and functions.
• Resourceful and adaptable, with a strong sense of ownership and accountability.

Pay

Pay Range: $65,000 – $75,000 salary per year. The range listed is one component of Wella Company's total rewards package for employees. Other rewards may include annual bonus plan or variable pay, depending on the role.

Benefits

• Health insurance
• Life and disability insurance
• 401(k) retirement plan
• Paid holidays and paid time off (PTO)

Location: Calabasas, CA (Hybrid - 3 Days Onsite)