Administrative Assistant

Location Ala Moana Center (H) - 1450 Ala Moana Blvd, #1290 Business Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States. As an owner-operator, we’re committed to creating vibrant destinations that bring people and brands together. With a team of 1,200+ employees and a legacy of leadership in retail real estate, we’re shaping the future of the industry by delivering exceptional value to our partners and the communities we serve If you’re ready to be a part of our team, we encourage you to apply. Job Description Position Summary The Administrative Assistant provides general administrative support to the mall management team. The Administrative Assistant interacts with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants. Responsibilities Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing suppliesServes as initial point of contact for customer, vendor, merchant and tenant inquiries, requests and complaints while exhibiting a high level of customer servicePerforms high-level administrative work, such as creating spreadsheet tracker reports, organizing, scheduling, coordinating, compiling and analyzing confidential business informationSchedules meetings/conference calls and appointments, coordinates food and handouts for meetings, as neededAssists in implementing property activities and eventsPrepares, maintains, and distributes mass written communication to retailers as directedSupports and collaborates with the Mall Management team and may also provide administrative support to other departments including but not limited to Accounting, Specialty Leasing, and MarketingEstablishes and maintains effective business relationshipsMay direct or coordinate services such as repair & maintenance with in-house facility technicians, or third-party vendorsMay manage and collect current Certificates of Insurance for Tenants and/or third-party vendorsMay operate as mall management office support person for localized computer software/hardwareOther duties as assigned Qualifications High School Diploma or GED required2 years of experience in an administrative support roleProficiency in Microsoft Office including OutlookHighly organized and project orientedExcellent business writing and verbal communication skillsQuick learner, self-starter and helps others achieve results Core Competencies: Nimble Learning, Collaborates, Drives Results, Customer Focus Required The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to do the following: The employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee may frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The noise level in this work environment is usually moderate. Compensation Salary type: Non-Exempt Pay Frequency: Bi-weekly Hourly Pay Range: $21.63 – $28.84 Annual Bonus Eligibility: 4% Benefit Information Competitive compensationMedical, Dental and Vision beginning day 1401(k) Company matching401(k) Vests on Day 1Career development programsCharitable donation matchingGenerous paid time off (i.e., vacation, personal holidays, paid sick time)Paid Volunteer HoursPaid Parental LeaveFamily planning assistance including IVF, surrogacy, and adoption optionsWellness and mental health resourcesPet insurance offeringChildcare AssistanceCommuter benefits We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted. #GGP