Administrative Assistant

About the role

We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support and ensure efficient operation of the office. The Administrative Assistant will report directly to the Office Manager and perform a variety of administrative and clerical tasks.

Responsibilities

• Greet and assist customers, vendors, applicants, employees, drivers, and visitors.
• Determine the purpose of each visit and direct visitors to the appropriate person or department.
• Maintain a professional, organized, and welcoming reception area.
• Notify employees when visitors or deliveries arrive.
• Answer and direct incoming calls professionally.
• Take accurate messages and provide general company information.
• Prepare and distribute emails, letters, memos, forms, and other correspondence.
• Schedule appointments, meetings, and travel arrangements.
• Prepare reports, maintain files, and update contact lists.
• Order office supplies and assist with office procedures.
• Submit and reconcile expense reports.
• Receive and route mail, deliveries, documents, and payments.
• Provide general administrative support and assist with special projects.
• Protect confidential employee, customer, vendor, and company information.
• Perform other duties as assigned.

Requirements

• Previous administrative assistant or office support experience.
• Knowledge of office procedures and filing systems.
• Proficient in Microsoft Office, especially Excel and PowerPoint.
• Strong organization, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Detail-oriented with strong problem-solving abilities.
• High school diploma or equivalent required.