Administrative Assistant

About the role

Gemini is seeking an Administrative Assistant to join their team in Decorah, IA. This full-time position offers a wage range of $18.49 - $22.81 per hour and operates on a 1st shift schedule from 7:30 am to 4:00 pm, Monday through Friday.

Responsibilities

• Manage front desk operations by answering and routing calls, greeting visitors, and providing a professional first impression.
• Support the candidate and visitor experience by coordinating arrival details, notifying team members, maintaining sign-in procedures, and directing guests appropriately.
• Provide administrative support to manufacturing leaders, including meeting coordination, document preparation, follow-up tracking, errands, and other day-to-day office needs.
• Care for vendor relationships and services for facility and office support needs, including landscaping, snow removal, cleaning services, and other site-related vendors.
• Coordinate event management details for meetings, employee events, leader gatherings, training sessions, and other company functions, including logistics, supplies, meals, room setup, communication, and follow-up.
• Plan and coordinate Connection Meeting luncheons, including meal ordering, attendance tracking, room preparation, and supply needs.
• Maintain office supplies, shared spaces, conference rooms, and front desk materials to ensure an organized and welcoming environment.
• Aid with internal communications, correspondence, reports, forms, and other documents as requested.
• Work with confidential information and uphold confidentiality, professionalism, and discretion.
• Follow all safety and quality rules and regulations.
• Display a continuous improvement driven mindset and actively participate in continuous improvement projects.

Qualifications

• High school diploma or equivalent required; Associate’s degree in Business Administration, Office Administration, or related field preferred.
• Previous administrative, receptionist, office coordination, customer service, or related experience preferred.
• Must be able to handle confidential information with professionalism, discretion, and sound judgment.
• Experience coordinating vendors, events, meetings, or office support activities preferred.
• Experience providing professional front desk support in an office, manufacturing, or customer-facing environment preferred.
• Must have a valid driver’s license to support errands and company functions, as needed.