Administrative Assistant

About the Role

The Administrative Assistant provides organizational and operational support to the Pensacola Generator and overall Pensacola site teams. This role manages administrative workflows, coordinates site-wide activities, and ensures the efficient day-to-day operation of the plant’s front office. The ideal candidate will be detail-oriented, a strong communicator, and capable of balancing multiple priorities in a fast-paced industrial environment.

Responsibilities

• Conference Room & Facilities Scheduling
  • Manage and optimize conference room scheduling to support leadership meetings and team operations.
  • Conduct pre-meeting checks for audiovisual equipment, room layout, and necessary supplies.
  • Coordinate site access for external visitors, including visitor badging, safety orientations, and lobby management.
• Travel & Expense Management
  • Arrange comprehensive travel itineraries (flights, hotels, transportation) ensuring adherence to corporate travel policies.
  • Perform timely and accurate preparation of expense reports for the team, ensuring proper documentation and compliance with financial controls.
  • Act as the primary liaison between the team and the finance department to resolve expense discrepancies.
• Team & Site Event Coordination
  • Plan and execute team-building events, town halls, and department meetings, including budget management and vendor coordination.
  • Communicate event details, agendas, and logistical instructions clearly to all relevant personnel.
  • Monitor event expenditures to ensure all activities remain within designated departmental budgets.
• General Site Activity Support
  • Provide administrative support for new hire onboarding, including equipment procurement and site access setup.
  • Serve as a general point of contact for facility inquiries, supply procurement, and maintenance requests.
  • Draft and circulate internal communications, meeting minutes, and administrative memos as required.
  • Maintain accurate digital filing systems and assist with preparation for plant audits and safety documentation.

Requirements

• Education: High school diploma or equivalent; Associate’s degree in Business Administration or related field preferred.
• Experience: 3+ years of experience in an administrative or office management role, preferably in a manufacturing or industrial environment.

Skills

• Software Proficiency: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with travel/expense management software.
• Communication: Exceptional written and verbal communication skills with the ability to interact professionally with all levels of the organization.
• Critical Thinking: Demonstrated ability to manage conflicting priorities, meet deadlines, and exercise discretion with sensitive information.
• Work experience in a manufacturing environment.
• Ability to work independently and solve problems.
• Strong team player.

Pay

For candidates applying to a U.S. based position, the base pay for this position is $1,192.31 per week. The Company pays a geographic differential of 110%, 120% or 130% of salary in certain areas.

Benefits

• Healthcare: Medical, dental, vision, and prescription drug coverage; access to Health Coach from GE Vernova, a 24/7 nurse-based resource; and access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling, and referral services.
• Retirement: GE Vernova Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions, as well as access to Fidelity resources and financial planning consultants.
• Other Benefits:
  • Tuition assistance
  • Adoption assistance
  • Paid parental leave
  • Disability benefits
  • Life insurance
  • 12 paid holidays
  • 40 hours of personal business time
  • 160 hours of personal illness and caregiving time (subject to state law)
  • Two weeks of annual vacation (may be pro-rated based on start date)