Administrative Assistant

About the role

Report directly to the General Manager. The primary day-to-day purpose and focus of this position is largely dictated by the immediate needs of the company.

Responsibilities

• Work with the General Manager and HR to ensure staffing levels are maintained and to minimize hourly turnover.
• Source, screen, and interview applicants using competency-based interview guidelines.
• Review and maintain an applicant tracking system.
• Assist management team with maintaining staffing.
• Conduct on-board orientation of new team members and ensure use, execution, maintenance, and administration of the on-boarding process.
• Investigate the applicability of out-of-scope and secure customer's approval on the Daily Out of Scope form.
• Monitor daily timekeeping; identify and resolve exceptions and obtain appropriate approvals prior to closing payroll for the pay period to ensure accuracy.
• Publish and post memos as requested by management.
• Maintain a “Read and Initial” communication system and ensure all employees periodically review.
• Ensure corporate reports (e.g., payroll change notices, profile changes) are forwarded to Corporate Headquarters.
• Assist management with recruiting efforts, including coordinating advertising, scheduling/conducting interviews, processing new hires, and scheduling training classes (e.g., SIDA training), drug testing, and background clearance.
• Ensure OJIs (on-the-job injuries) are properly documented and sent to Corporate Headquarters.
• Assist with purchasing as directed by management and ensure purchase orders and/or approvals are obtained as required.
• Adhere to company policies and procedures.
• Perform other duties as assigned.

Requirements

• High School diploma or GED.
• At least 18 years of age.
• Able to proficiently speak, read, and write in English.
• Advanced computer skills, proficient in Microsoft Word, Excel, and Outlook.
• Previous administrative and payroll experience preferred.
• Must successfully complete all training requirements and maintain certifications throughout employment.
• Must clear an FBI fingerprint background check and obtain a custom seal.
• Must pass a pre-employment drug screen.

Work Environment

• Able to work and focus in a fast-paced environment.
• Must be detail-oriented and safety-minded while working.
• Effectively communicates instructions, policies, and procedures others can follow.
• Provides positive and constructive feedback.
• Maintains an understanding of and follows all applicable federal, state, airport, and company regulations, policies, and procedures.

Benefits

• Major medical coverage.
• 401K Plan.
• Dental and Vision coverage.