Administrative Assistant

General Purpose of Job

Performs a variety of routine and complex clerical, administrative, and support duties for the Clerk & Recorder's Office.

Essential Job Functions

• Processes incoming and outgoing mail.
• Prints, copies, assembles, distributes, and files documents.
• Processing accounts payable.
• Ability to work with sensitive and confidential information maintaining confidentiality.
• Distribute offices supplies, packages, and mail to all program areas.
• Keeps all supply and work rooms organized and supplied with office products and first aid supplies.
• Uses computer and specialized software to digitize records, scan and enter data, search databases, conduct research, create documents, send emails, and file electronically.
• Create, post, and file public notices adhering to state and local statutes.
• Assists with travel arrangements for staff.
• Works with the Finance department to print accounts payable and payroll weekly.
• Answers telephone calls, assesses situations and provides the public and internal customers with directions and other customer services.
• Assists the Office Administrator in Board of County Commissioner (BoCC) meetings, records minutes, and obtains required signatures.
• Assists Clerk & Recorder staff with various administrative and support tasks as assigned.
• Acts as a backup for the Office Administrator as requested.
• Other duties as assigned.

Core Competencies

• Public Service: A commitment to the mission of providing exceptional services to the citizens of Garfield County. It is who we are, and what we do.
• Customer Service: A commitment to providing exceptional service to all customers (internal & external), which includes being helpful, professional, courteous, and taking the time to understand customer's needs.
• Stewardship & Innovation: Is a good steward of public resources and looks for ways to be innovative and improve efficiency.
• Teamwork: Able to work together with a diverse group of people towards a shared goal, while considering the needs of others.
• Business Technology: Ability to utilize the technology required of the position and demonstrates a willingness to learn new technologies as required to assist the County in providing exceptional services, innovation, and work efficiencies.
• Communication: Proficient in communication, and able to communicate using the English language, including written, verbal, or other communication channels as required by the position.

Benefits

• Medical, Vision, Dental
• Disability & Life Insurance
• Retirement Plan
• Paid Vacation & Sick Time
• Employee Wellness Programs
• Employee Gyms

To view the complete benefits information, please visit https://www.garfieldcountyco.gov/human-resources/benefits-brochure/