Administrative Assistant

Contract: 9 months

Responsibilities

• Provide reception services by welcoming visitors, handling mail, and answering the main phone line 5 days per week
• Provide basic printer maintenance by filling with paper and toner; arrange for repair as needed
• Order all office and kitchen supplies
• Assist with connecting conference room technology, order catering, and print materials as requested
• Handle travel booking and expense reporting in Concur as assigned
• Interact professionally with internal and external clients and prospects; handle inquiries effectively, in an organized and courteous manner
• Handle confidential matters with discretion and good judgment; maintain confidentiality of all matters ascertained by reason of access to such information in this position
• Cross-train within peer group to serve as backup and contribute to a high-performing administrative team environment
• Initially cover the front desk; later serve as backup for time off and lunch breaks

Requirements

• Associate’s degree or equivalent
• 3–5 years of administrative experience in a formal office environment; financial services firm preferred
• Previous Administrative Assistant experience
• Previous work in a corporate setting
• Proficiency with basic MS Excel and Word
• Ability to maintain confidentiality
• Strong organizational skills

Skills

Essential technology:

• Concur: reconcile expenses for leaders daily
• Outlook: email communication
• Webex: connect to meetings on a laptop in a conference room

Nice-to-have:

• 2-year degree or higher
• Financial services experience
• Soft skills: communication, openness to feedback, ability to handle frequent interruptions, comfort around senior leaders, collaboration, follow-through