Administrative Assistant

About the role

The purpose of this classification is to perform specialized administrative work and to coordinate daily activities of an assigned department/division. This position supports Finance Department operations by performing administrative and financial duties, including processing and coding invoices, assisting with vendor payments, resolving billing discrepancies, and maintaining accurate financial records.

Responsibilities

• Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures;
• Receives, reviews, records, types, and/or distributes documentation;
• Enters data into computer systems;
• Logs, tracks, or maintains records regarding department activities;
• Compiles data for further processing or for use in preparation of department reports;
• Maintains computerized and/or hardcopy records.

Requirements

• High school diploma or GED;
• Supplemented by college level course work or vocational training in business administration, bookkeeping, office administration, and personal computer operations;
• Supplemented by three (3) years previous experience and/or training that includes office management, administrative/secretarial work, customer service, bookkeeping, record management, personal computer operations, and experience in specific area of assignment;
• May require possession and maintenance of valid State of Georgia Notary Public certification.

Qualifications

• Minimum Qualifications: Performs other related duties as required.

Skills

• Knowledge of applicable laws/regulations;
• Ability to operate a computer to enter, retrieve, review or modify data;
• Ability to type at a speed of 30 words per minute;
• Ability to communicate effectively both orally and in writing;
• Ability to maintain confidentiality of departmental documentation and issues.

Benefits

• Personal Leave Accrual: 20-30 days per year, depending on years of service;
• Observed Holidays: New Year's Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving (2), and Christmas (2).

Pay

• $49,080.00 annually.

Schedule

• Full-time.