Administrative Assistant

About the role

The Administrative Assistant performs a variety of administrative and clerical duties to ensure effective and efficient office operations. This role requires a proactive, organized individual with strong attention to detail and clear communication skills. Provides assistance to the Clerk to Council, department management, co-workers, and the general public as required.

Responsibilities

• Greet people at the window.
• Answer and direct incoming phone calls.
• Process notary applications.
• Schedule meetings and maintain calendars.
• Order office supplies.
• Retrieve and distribute mail.
• Scan documents.
• Print and assemble County Council documents.
• Process invoices for payment.
• File and pull documents.
• Assist with processing FOIA requests.
• Record meetings as needed.
• Assist with maintaining accurate information on the website.
• Perform all other related duties as required.

Requirements

• Requires a vocational/technical diploma in secretarial science, administrative management, or related field supplemented by three to five years of administrative experience, or an equivalent combination of education, training, and experience.
• Proficient in Word, Excel, PowerPoint, or similar programs.
• Operates a variety of office equipment.

Physical Requirements

The physical requirements described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequently required to perform basic physical activities and communicate effectively to carry out essential job duties.
• Must be able to reach, bend, stoop, carry, move, and lift 10 lb. objects regularly.
• Correctable vision sufficient to read monitors, labels, and drive safely.

About the organization

Vision: Florence County strives to be an exceptional place to live, work, and visit by enhancing the quality of life for our employees and those who call the County home, by encouraging innovation and economic opportunities, and by fostering trust and integrity in the County.

Mission: Florence County will provide high-quality public services, plan for the needs of our citizens, and promote a safe, healthy, and thriving community for all.

Benefits

• South Carolina Retirement System
• Annual Leave
• Sick Leave
• Paid Holidays
• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-Term Disability
• Life Insurance
• Health Savings Account
• Health Flexible Spending Account
• Dependent Flexible Spending Account
• Onsite Employee Health Clinic
• Onsite Employee Workout Facility
• Tuition Reimbursement Program
• South Carolina Deferred Compensation Program
• Employee Assistance Program (EAP)
• Supplemental Insurance Options
• Discounted rates at local fitness facilities