Administrative Assistant

Job Overview

Responsibilities

• Collections and preparation of operating reports
• Initiates preparation of Management Reports, committee reports, meeting notices
• Maintains, updates, and coordinates resident information in computer database
• Maintains supply closet
• Requests all office supplies and equipment
• Opens and distributes mail
• Prepares accounts payable invoices
• Sets up meetings for Board Approval process
• Keeps packages updated with new memos and policies
• Coordinates receipt of closing statement or warranty deed
• Maintains inventory of common areas keys, transmitters and key fobs
• Maintains insurance records books
• Monitors and controls access to the building
• Greets and directs residents, guests, and invitees

Qualifications

• Associates degree with concentration in business preferred, or equivalent combination of education and experience
• Three (3) to Five (5) plus years of related work experience
• Computer literacy: Intermediate proficiency in Microsoft Windows software
• Strong administrative background
• Strong working knowledge of customer service principles and practices
• Excellent interpersonal, office management and communications skills
• Self-starter with excellent communication, interpersonal and customer service and telephone skills

Physical Requirements

• Ability to lift up to 50 lbs
• Standing, sitting, walking and occasional climbing
• Talking on the phone for extended periods of time
• Ability to detect auditory and/or visual emergency alarms
• Able to work extended/flexible hours, weekend, and attend Board meetings as required
• Driving when necessary

What We Offer

• Full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision
• Time off benefits, paid holidays, and a 401k with company match
• Occasional travel may be required to attend training and other company functions
• $21.00 - $23.00 per hour

Disclaimer

• We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates.
• The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements.

Alternative Selection Process or Reasonable Accommodations

• Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.

Requesting Information About the AEDT - NYC Local Law 144

• To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.