Administrative Assistant

Job Overview

Responsibilities

• Collections and preparation of operating reports
• Initiates preparation of Management Reports, committee reports, meeting notices
• Maintains, updates and coordinates resident information in computer database
• Maintains supply closet
• Requests all office supplies and equipment
• Opens and distributes mail
• Prepares accounts payable invoices with work orders and receiving tickets
• Stamps and codes invoices for Property Manager approval
• Sets up meetings for Board Approval process
• Keeps packages updated with new memos and policies as required
• Prepares resident information packages requiring Board approval
• Coordinates receipt of closing statement or warranty deed
• Maintains inventory of common areas keys, transmitters and key fobs
• Follows safety procedures and maintains a safe work environment
• Other duties as required

Skills & Qualifications

• Associates degree with concentration in business preferred, or equivalent combination of education and experience
• Three (3) to Five (5) plus years of related work experience
• Intermediate proficiency in Microsoft Windows software
• Strong administrative background
• Strong working knowledge of customer service principles and practices
• Excellent interpersonal, office management and communications skills
• Self-starter with excellent communication, interpersonal and customer service and telephone skills

Physical Requirements

• Ability to lift up to 50 lbs
• Standing, sitting, walking and occasional climbing
• Working at a personal computer for extended periods of time
• Talking on the phone for extended periods of time
• Auditory and/or visual emergency alarm detection
• Extended/flexible hours, weekend, and attend Board meetings as required
• Driving when necessary

What We Offer

• Full comprehensive benefits including medical, dental, vision, time off, paid holidays, and a 401k with company match
• Occasional travel may be required to attend training and other company functions
• $20.00 - $21.00 per hour compensation

Additional Information

• Schedule: Monday, Tuesday, Thursday, and Friday 9:00am - 5:00pm

Disclaimer Statement

This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Alternative Selection Process or Reasonable Accommodations

We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.

Requesting Information About the AEDT - NYC Local Law 144

Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.