Administrative Assistant

Job Overview

As an Administrative Assistant, you’ll be responsible for assisting to the administration and coordination of all of the day-to-day operations of an assigned Community Association including handling customer service function and maintaining communication with Board of Trustees and homeowners.

Responsibilities

• Provide excellent customer service and maintain open lines of communication with fellow associates, homeowners and Board of Trustees
• Have general knowledge and understanding of building systems and components
• Log work requests in Connect and generate work orders for maintenance staff and/or contractors
• Update work order log with notes and action taken by vendors
• Close open work orders in system when complete by vendor
• Update and maintain community information in Connect, including but not limited to the Community Web Site, Community Projects, Management Reports and all Association documents and forms
• Utilize Connect’s Resident Alert feature in order to keep homeowners apprised of Association activities and important updates, subject to Board authorization
• Provide Manager with work order log for inclusion in Board package

Skills & Qualifications

• Minimum of 3 years business experience in an administrative capacity or related experience
• Critical thinking, problem solving, judgement and decision-making abilities are necessary
• Proficiency in computer programs like Microsoft Office, Outlook and Windows required
• Ability to work with sensitive and/or confidential information

What We Offer

• Full comprehensive benefits to include your choice of multiple medical plans, dental, vision, and others
• Time off benefits, paid holidays and a 401k with company match
• Occasional travel may be required to attend training and other company functions

Pay

$24.00 - $27.00/hour

Schedule

N/A

Benefits

• Full comprehensive benefits to include your choice of multiple medical plans, dental, vision, and others
• Time off benefits, paid holidays and a 401k with company match
• Occasional travel may be required to attend training and other company functions