Administrative Assistant

Major Responsibilities

• Answers telephones and gives information to callers, takes messages, or transfers calls to the appropriate individuals.
• Sets up and maintains paper and electronic filing systems for records, correspondence, and other materials.
• Opens, reads, routes, and distributes incoming mail and other materials.
• Prepares answers to routine letters.
• Completes and routes forms in accordance with company procedures.
• Arranges conferences, meetings, and travel reservations for office personnel. Coordinates conferences and meetings.
• Administers department programs, projects, and/or processes.
• Orders and dispenses supplies.
• Makes copies of correspondence and other printed material.
• Supports recruiting efforts by posting positions internally and externally. Coordinates interview schedules and travel arrangements for executive candidates.
• May assist in other processes such as reconciliation, expense report preparation, invoicing, annual budget development/compilation, etc.
• May train/mentor Administrative Assistants.

Minimum Education Or Certifications Required

• A High School Diploma or Equivalent

Minimum Experience Or Skills Required

• 2-4 years related experience.
• Strong Microsoft Office skills.
• Good written and verbal communication skills.
• Excellent organizational and follow-up skills.
• Strong attention to detail.
• Able to utilize office equipment such as fax machines, copiers, and phone systems; able to use computers for spreadsheet, word processing, database management, and other applications.

Compensation

Compensation ranges from $55,000 - $60,000 depending on experience.