Administrative Assistant

Responsibilities

• Greet visitors
• Answer phones
• Enter sales orders
• Expediting PO Acknowledgements
• Scheduling delivery of Incoming PO’s
• UPS/FEDEX samples
• Aid with vendor quotes, stock checks
• New customer and item setup
• Invoice follow up
• Filing and retention
• Manage incoming and outgoing mail
• Scan and electronically file customer invoices
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Write and edit documents, letters, reports and instructional documents.
• Making travel arrangements
• Order supplies
• Event Planning

Requirements

• Must have intermediate level knowledge of Word and Excel
• Strong written and verbal communication skills
• Projects a professional image by meeting First Packaging dress code standards
• Ability to communicate in a clear, positive and professional manner with customers, employees and vendors
• Ability to exercise good judgment and professional demeanor when interacting with customers, employees and vendors
• Ability to work well under pressure, prioritize multiple tasks and consistently produce high-quality accurate work
• Team player attitude
• Strong customer service orientation