Administrative Assistant

About the role

As the Administrative Assistant, you will support leadership by completing operational requirements, managing calendars, arranging travel, facilitating company-wide communications, and preparing expense reports.

Responsibilities

• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Prepare and maintain spreadsheets with pertinent information as requested by the VP
• Manage calendars and set up meetings for the VP
• Make travel and accommodation arrangements when necessary
• Track daily expenses and prepare weekly, monthly, or quarterly reports
• Assist the VP with internal and external communication—memos, emails, presentations, and reports

Requirements

• High School Degree or equivalent (Associates Degree preferred)
• Must be able to pass a Level 2 Background (FBI)
• Must be 21 years of age

Skills

• Excellent MS Office knowledge with a focus on Excel Spreadsheets (finance background helpful)
• Outstanding organizational and time management skills
• Familiarity with office equipment and applications
• Excellent verbal and written communications skills
• Discretion and confidentiality are a must
• Able to act without guidance
• Keen attention to detail