Administrative Assistant

About the role

Exabeam is looking for a top-notch, experienced Administrative Assistant to work alongside our VPs. The successful candidate loves working in a fast paced, high energy environment where having fun is high on the priority list. This is a rare opportunity for an intelligent, versatile Administrative Assistant to work hand-in-hand supporting forward-thinking executives.

Responsibilities

• Heavy calendar management to include global travel in a rapidly and ever-changing environment
• Owning the responsibility of making sure the executives' days are organized and productive
• Maintain the required level of confidentiality and decorum when working with sensitive information and VIP guests
• Management of meeting preparation including creation of agendas, presentations, meeting notes, and follow-up items
• Proactive with strong organizational skills to manage all AA responsibilities with the unique skill of anticipating needs and act on them without supervision
• Plan and execute on-site and off-site meetings, dinners, and events for the team
• Serve as a face of Exabeam on behalf of your vice presidents and help them build great relationships with internal stakeholders and external contacts
• Ability to work flexibly in terms of responsibilities and responsiveness while partnering with support staff on critical duties

Requirements

• Minimum of 2+ years of recent, full-time administrative support, supporting more than two vice presidents (within last 3-5 years)
• Excellent multitasker - ability to juggle multiple projects and priorities at once
• Successful history of managing the calendar, expenses, and global travel of one or more executives
• Experience working with vice presidents in a fast-paced environment preferably in a rapid, high-growth startup
• Strong knowledge of Office
• Exceptional communication and interpersonal skills
• Quick learner - have a "knack" for technology and processes; able to figure out new systems and adapt on the go
• Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
• Problem solver - actively can find creative solutions efficiently and correctly
• Trustworthy - must have a proven track record of impeccable discretion with sensitive company and personal information
• Ability to maintain composure and sense of humor in high-pressure situations
• Friendly, upbeat attitude, and willing to roll up the sleeves on a moment's notice

Pay

The annual starting salary for this position is between $70,000 - $75,000 annually depending on experience and other qualifications of the successful candidate.

Benefits

• Extensive medical, dental and vision coverage to meet your healthcare needs and employer Health Savings Account contribution to help pay for health expenses now or in the future
• Generous 401(k) employer match to help you save for your future
• Paid Time off including "take what you need" flex time, volunteer day of service, your birthday, parental leave, holidays and more
• Widespread learning center for career planning and skill development to grow your career
• A culture of passionate, diverse, committed professionals