Administrative Assistant

At EVstudio, we’re more than just a multidisciplinary design firm — we’re a collaborative team of architects, surveyors, engineers, and professionals dedicated to designing solutions that shape communities and elevate everyday experiences. Whether you’re just starting your career or bringing years of expertise, you’ll find a place at EVstudio to innovate, grow, and make an impact.

About the role

EVstudio is looking for a highly adaptable Administrative Assistant to support our growing, multi-disciplinary team. This role is intentionally broad and ideal for someone who thrives in a fast-paced environment, enjoys variety in their day-to-day work, and takes initiative to keep operations running smoothly.

Responsibilities

• Provide general administrative support to leadership and team members across disciplines
• Manage calendars, coordinate meetings, and assist with scheduling logistics
• Support internal and external communications (email, phone, Teams, etc.)
• Assist with document preparation, formatting, and organization
• Maintain files, records, and internal systems to ensure accessibility and accuracy
• Coordinate travel arrangements, meeting logistics, and occasional event support
• Assist with office operations including supplies, vendor coordination, and general organization
• Support onboarding and other basic HR-related tasks as needed
• Contribute to special projects and provide support across architecture, engineering, and administrative teams
• Identify opportunities to improve processes and increase overall team efficiency

Requirements

• Strong organizational skills with attention to detail
• Ability to manage multiple priorities and adapt to changing needs
• Clear, professional communication skills
• Proactive mindset with a willingness to take initiative
• Comfortable working with Microsoft Office, Google Workspace, and general business software
• Ability to handle sensitive information with discretion
• Previous experience in an administrative, office support, or coordination role
• Experience supporting multiple teams or stakeholders
• Exposure to AEC (Architecture, Engineering, Construction) industry is a plus
• Familiarity with project coordination, recruiting support, or basic accounting tasks is also a plus, but not required

Pay

We are targeting a base salary of $45,000 to $60,000, but this is determined by several factors including education, experience, and familiarity with the Denver metro area.

Benefits

• Medical insurance, including an HSA option
• Dental insurance
• Vision insurance
• Employer-paid life insurance
• STD & LTD
• A minimum of 15 days PTO, and higher for more experienced employees
• Accident insurance
• 401k match of 4%
• One full day of paid VTO (Volunteer Time Off) annually
• Roth 401K option
• Annual company ski day and summer picnic
• Flexible hours
• In many cases, our roles can be worked in a hybrid capacity
• Monthly employee celebrations (with free lunch!)
• The opportunity to touch every aspect of a project and support a wide range of teams
• Free snacks
• Weekly volleyball league in the Summer and bowling in the Winter
• Company-owned bar in the parking lot of the Denver office
• Relaxed dress code
• Entrepreneurial mindset – If you have an idea, we want you to pursue it!