Administrative Assistant

Location: Poughkeepsie, NY | Employment Type: Full-Time | Temp-to-Perm

About the Role

We are seeking a professional, organized, and detail-oriented Administrative Assistant to support daily office operations in Poughkeepsie, NY. This role works closely with company leadership while helping ensure the office runs efficiently through strong administrative, communication, and organizational support. This opportunity is ideal for someone who enjoys a variety of responsibilities, can manage multiple priorities, and thrives in a fast-paced business environment.

Responsibilities

• Provide administrative support to leadership and office staff
• Manage calendars, appointments, meetings, and scheduling requests
• Answer and direct incoming phone calls and emails professionally
• Greet visitors, clients, vendors, and business partners
• Prepare, edit, and maintain reports, spreadsheets, presentations, and business correspondence
• Organize and maintain electronic and physical filing systems
• Coordinate meetings, travel arrangements, and office events as needed
• Perform data entry, document management, and general clerical tasks
• Order and maintain office supplies and coordinate with vendors
• Assist with special projects and additional administrative duties as assigned

Requirements

• Previous experience as an Administrative Assistant, Office Assistant, Executive Assistant, Office Coordinator, or similar role
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Strong organizational, multitasking, and time-management skills
• Excellent written and verbal communication abilities
• Ability to maintain confidentiality and handle sensitive information professionally
• Strong attention to detail and accuracy
• Customer service-oriented with a professional demeanor
• Ability to work independently and prioritize competing responsibilities

Benefits

• Temp-to-perm opportunity with long-term potential
• Consistent weekday schedule
• Professional office environment
• Diverse responsibilities with opportunities to learn and grow

Pay

$20–$21 per hour

Schedule

Monday–Friday | 8:30 AM – 4:30 PM