Administrative Assistant

About the role

The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents.

Responsibilities

• Greet guests in a professional and friendly manner.
• Maintain open communications with all property and regional staff.
• Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.
• Process accounts payable within the automated accounting system.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and order office supplies.
• Research and implement company-sponsored activities.
• Attend and participate in training programs, seminars, and RV shows as required.
• Handle inquiries by telephone in order to back up property staff.
• Run errands, including delivering various communications to guests or residents, as needed.
• Reconcile petty cash and follow ELS cash handling procedures.
• Reconcile ancillary revenue and enter sales into accounting system.
• Reconcile store inventory.
• Ensure electric meters are read, entered into accounting system, and billed monthly.
• Ensure payments are collected per ELS standards.
• Prepare and take deposits to the bank.
• Make reservations, check in and out guests, collect payments.
• Light housekeeping duties as needed.
• Perform other miscellaneous duties as assigned.

Requirements

• High school diploma, or the equivalent experience.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems.
• Willingness to work a flexible schedule, including weekends.
• Valid Driver's License.
• Reliable transportation.

Schedule

This is a full-time position April-October with part-time hours November-March.

Benefits

• Medical, dental, and vision plans.
• Generous 401(k) employer match.
• Paid vacations, holidays, and sick time.