Administrative Assistant

About the role

Join our Minnick Schools staff to help make a positive impact on the lives of students who have experienced challenges. Our Administrative Assistant position provides administrative support to the school administrator and staff.

Responsibilities

• Schedule and maintain calendar of appointments; coordinate meetings, interviews, events and other similar activities assigned by administrator.
• Prepare and distribute business correspondence, meeting minutes, meeting notes, and internal support materials.
• Maintain confidential files noting any missing documents and notifying administration.
• Maintain daily student attendance and prepare reports as needed in student database.
• Accurately prepare school credit card(s) and submit by deadline.
• Receive student applications and ensure delivery to administration upon receipt.
• Maintain office supplies list, purchase inventory and stock office supplies and products.
• Aid the administrator in preparing for the Virginia Department of Education audit and the Virginia Association of Independent Special Education Facilities accreditation visit.
• Process all new hire paperwork within indicated timeframe and ensure new hire is onboarded correctly.
• Respond to employee requests and answer employee questions within the scope of knowledge and responsibility.
• Receive and greet guests and maintain the inside of the building according to established procedures and building upkeep.
• Prepare, sort and distribute mail; order and receive packages and make trips to the post office as needed.
• Perform other related duties as required and assigned.

Requirements

• High school diploma or GED and a minimum of 2-years experience in a similar position.
• A minimum of 2 years experience in an educational setting or other human services agency.
• Microsoft Office proficiency and good working knowledge of computer applications including word processing, spreadsheet, database and presentation software.
• Valid Virginia Driver’s License and proof of insurance.
• Knowledge of business office operations and administrative clerical operations.
• Knowledge of and ability to comply with school licensure regulations and accreditation standards.
• Ability to maintain office and student records, prepare reports and required paperwork according to licensing and agency requirements in a timely manner.

Benefits

• Competitive salary starting at $17.25 per hour with experience based increases available.
• Health coverage options: medical, dental, vision, disability, life, accident, hospital, critical illness, pet.
• Financial benefits: 401(k) with match, retention bonus, early wage access via DailyPay.
• Time off & well-being support: generous PTO, paid holidays, employee assistance program & chaplain services, educational assistance, professional development, Calm app access (for you, friends & family).

Qualifications

• Knowledge of and ability to comply with school licensure regulations and accreditation standards.
• Ability to maintain office and student records, prepare reports and required paperwork according to licensing and agency requirements in a timely manner.

Skills

• Knowledge of and ability to comply with school licensure regulations and accreditation standards.
• Ability to maintain office and student records, prepare reports and required paperwork according to licensing and agency requirements in a timely manner.

Pay

• Competitive salary starting at $17.25 per hour with experience based increases available.

Schedule

Monday-Friday 8:00AM-4:00PM.

Driving Specifics

• Must not have any of the following violations within the last 5 years:
• Reckless driving, including speeding 20mph or more over the posted speed limit.
• Driving under the influence/impaired/intoxicated or refusing a blood/breath test.
• Manslaughter or negligent homicide.
• Driving after being declared a habitual offender.
• Driving on a suspended or revoked license.
• Driving a commercial motor vehicle while disqualified, under the influence, with a blood alcohol level of .04 or higher, refusing a blood/breath test, or violating an out-of-service order.
• Injuring a person while racing - felony.
• Failure to stop at the scene of a crash where there is injury, death, or property damage of $1000 or more.
• Emergency vehicle violation - death.
• Vehicular assault or willful stopping, impeding, or damaging a vehicle.
• Blocking access to the service facility.
• Attempting to elude police.
• Operating an unsafe vehicle.
• Vulnerable Road User – Death.