Administrative Assistant

About the role

The Administrative Assistant supports essential functions for a recruiting team and helps in day-to-day processes. This role focuses on coordinating routine operations and payroll-related support, maintaining accurate tracking and reporting, and partnering with the recruiting team on administrative needs such as referrals, postings support, and event/job fair logistics.

Responsibilities

• Support administrative processes and day-to-day office operations
• Aid with employment verifications and unemployment claim responses
• Assist with payroll administration tasks, including tracking and processing sick leave, holidays, and overtime
• Support onboarding and offboarding coordination for field employees
• Update and maintain operational reports for leadership review
• Manage referral intake and coordinate handoffs to the recruiting team
• Aid with job posting support and community partner engagement initiatives
• Help coordinate job fair participation and related logistics
• Provide general office administrative support (mail, supplies, copier readiness, cleanliness)
• Answer and route incoming calls and general inquiries as needed
• Manage the front receptionist area, greeting visitors, and coordinating meetings
• Support office events and event planning
• Other duties as assigned

Requirements

• Strong administrative and organizational skills with attention to detail
• Process-driven mindset and ability to manage multiple priorities
• Strong customer service and communication skills
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Prior experience supporting HR and/or payroll functions preferred

Qualifications

• Full-time, contract-based opportunity in Manassas, VA
• Payscale: $20 per hour

Benefits

• 401K retirement plan
• Medical and dental benefits for qualifying professionals or Fixed Indemnity Health Benefits
• Flex spending account
• Pet Insurance
• Credit Union Membership
• Sick Leave available where mandated by law
• Worker Advantage discount program membership
• Voluntary Supplemental Insurance