Administrative Assistant

About the Role

Our client, a well-established law firm in Rochester, NY, is seeking a highly organized, detail-oriented Administrative Assistant to provide day-to-day support to attorneys and firm leadership. This role is ideal for someone who thrives in a fast-paced environment, enjoys staying organized, and takes pride in keeping operations running smoothly. This position is administrative and requires strong communication skills, sharp attention to detail, and a proactive, "no task too small" mindset. The ideal candidate has a positive attitude, can handle direct feedback, and works well under pressure while maintaining professionalism.

Key Responsibilities

• Provide daily administrative support to attorneys and office leadership
• Prepare, format, proofread, and manage a high volume of documents and correspondence
• Maintain organized electronic and physical filing systems
• Track deadlines, appointments, and key deliverables to ensure nothing is missed
• Assist with document management, version control, and record keeping
• Coordinate schedules, meetings, and internal communications
• Serve as a point of contact for internal staff and external stakeholders
• Support general office operations, including data entry, research, and reporting
• Assist with compiling information, summaries, and materials for projects
• Work closely with attorneys to support case-related and administrative needs
• Help manage task lists and keep priorities on track in a deadline-driven environment
• Maintain confidentiality and handle sensitive information with discretion
• Perform additional administrative duties as needed

Qualifications

• 4+ years of experience in an administrative, office support, or similar role
• Legal or law firm experience is a plus, but not required
• Strong written and verbal communication skills
• Exceptional attention to detail and organizational skills
• Ability to manage multiple priorities and stay on top of deadlines
• Comfortable working in a fast-paced, high-expectation environment
• Professional, personable, and able to take feedback well ("thick skin")
• Proactive, dependable, and team-oriented
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Work Environment

• In-office role, 32-35 may be up to 40 hours per week (Monday-Friday)
• Collaborative environment to work closely with attorneys

Compensation

Pay range is $24.00 - $26.00 per hour. Must be authorized to work in the U.S. without sponsorship.